Company Settings & Configuration – Online vestion
QuickBooks Online is designed to work for a tremendously wide variety of business types. Each, of course, has its own workflow and functionality needs. So the site comes with a number of preset defaults, settings that are commonly active in many companies.
You can change these, of course. Click the little gear icon in the upper right corner of the screen and select Company Settings. Please note that this is meant to give you, just the idea. We will not able to cover the whole setup issues in one or two page article.
Some of the options you deal could be:
- Service Dates. Do you want a separate field that will distinguish this from other dates on the sales form?
- Shipping. Do you want invoices, etc., to contain separate fields for this information? Ask us if you’re not sure which account should be used.
- Terms. The default is Net 30, but you can select from other options.
- Automatically apply credits. Should your invoices automatically apply existing customer credits?
The Form Delivery area of Company Settings covers a lot of ground. The first issue is major: Customize forms. Customizing forms may not be easy for every one as you want to change the look and content of your forms. However, adding or changing your own contact information and visuals like fonts, text size and colors can be done by many users.
You can also change the Delivery method default (print, email or none) and edit the standard message that appears in emailed sales forms.
QuickBooks on Line is one of the easy to use Intuit products. It is true that you don’t have to be necessarily an Accountant to use the system.
The next section begins with an innovative tool, Invoice Automation that should be used with caution. This allows QuickBooks Online to create invoices for all customers with unbilled activity on a schedule that you specify. You have at least three options here:
- Request reminders that invoices are waiting
- Let QuickBooks Online create the invoices, but notify you, or
- Let QuickBooks Online create the invoices without telling you.
We will be glad to work with you in particular when automation, chart of accounts, and configuration in QuickBooks is involved. Working with us can help you avoid any potential in having scrambled books, poor cash flow and/or confused customers if this isn’t handled properly.
Vendors & Purchases is up next. You’ll specify your preferences here like billable expenses, markups, terms and automatically-applied bill payments (the latter can be tricky; please let us help here). You’ll also spell out any need for custom fields and custom transaction numbers in purchase orders.
Do you plan to use Time Tracking? You’ll first have to indicate whether you sell services and bill customers for time.
Some sections are pretty straight forward. Yet, some of the setups are fairly more complicated. You’ll probably want our assistance with this and let us know.
If you’re new to QuickBooks applications, a good dose training in accounting and the software maybe imperative. We will be glad to share you our experience, and expertise in Accounting and QuickBooks. Contact us and you will certainly find us that Accounting & Business Solution is flexible and affordable for your business needs.
We are a one-stop for your Accounting, Bookkeeping, QuickBooks System Setup and support.
Thank you and we look forward to hearing from you,
Ben Derebie, MBA, CMA, Advanced Certified QuickBooks & Enterprise Solutions ProAdvisor
